The Federal Government has commenced a fresh audit of its civil service personnel, directing all ministries, departments, and agencies (MDAs) to provide updated staff records and ensure accurate data on the Integrated Payroll and Personnel Information System (IPPIS).
The directive, issued through the Office of the Head of the Civil Service of the Federation, is part of ongoing efforts to identify existing job vacancies and streamline workforce planning across the public sector.
The instruction was contained in a circular dated July 7, 2025, and addressed to ministers, heads of agencies and parastatals, permanent secretaries, and security agency chiefs.
A nominal roll, which is a document listing the names and details of staff within an institution, will form the basis of this review.
Fatima Mahmoud, Permanent Secretary at the Career Management Office, signed the memo on behalf of the Head of Service, Didi Walson-Jack.
It emphasized the need for all MDAs to compile and submit an accurate nominal roll for officers under their respective establishments.
According to the circular, the aim is to enhance internal staff mobility and enable effective workforce deployment by pinpointing current and potential vacancies in the service.
MDAs are required to submit soft copies of their updated nominal rolls to designated officers from the Head of Service’s office, who will visit each agency to collect the data. Submissions are to follow this schedule: “Grade Levels 15–17 (Directorate Cadre): within three days from the date of the circular and Grade Levels 06–14: within two weeks.”
Additionally, Human Resource Desk Officers assigned to IPPIS in each organisation are to update employee records, including their current appointment dates and positions, to ensure accuracy on the platform.
The circular also charged Permanent Secretaries and Accounting Officers with ensuring the timely and complete submission of the required information to aid the audit process.
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